Accounts Clerk is responsible for the recording of supplier invoices and reconciliation of supplier statements in line with related policies and procedures.
Key Responsibilities:
- Follow all relevant accounting policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner.
- Implement activities under close supervision.
- Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in timely a manner.
- Check the completeness of all documentation provided by document controller/accounting desk control.
- Prepare reconciliation for assigned suppliers, freight forwarders, customs, with the required supporting documentation and submit to Chief Accountant.
- Adhere to the reconciliation schedule for all assigned suppliers or companies as the case may be.
- Escalate all reconciling items as per the escalation matrix.
- Responsible for providing all supporting documentation required for processing any payment for assigned suppliers.
- Responsible for allocation of all prepayments made to assigned suppliers.
- Responsible for working on AP aging particularly items/suppliers which are overdue.
- Participate in month-end and book closure procedures & provide assigned reports to senior/chief accountant.
- Participate and support the implementation and maintenance of the Oracle ERP.
- Prepare/update travel expense forms.
- Verify tourney, actual trip, advance provided and all supporting documents with appropriate approvals.
- Prepare the trip reimbursement summary and input all travel expenses in EBS – Oracle.
- Assist in corporate credit cards management in coordination with Financial Analysts.
- Provide employee GL details, after monthly closing, to the reporting accountant to be included in their monthly schedule.
- Receive and process HR requests for advances, and forward for approval.
- Reconcile advances and expenses booked on monthly basis.
- Prepare consolidated credit card and cash collection reconciliation relating to the previous business day for the assigned shops.
- Identify discrepancies in expected credit card collection and actual settlement by the acquiring bank.
- Ensure all gift vouchers are obtained from shops and filed in the appropriate filing folder for reference and review purposes.
- Preparation of cash on hand and credit card receivable schedules for all assigned shops at least on a monthly basis during book closure.
- Ensure closing of bank reconciliations for all retail companies within the stipulated timeframe communicated for book closure.
- Explain and resolve queries pertaining to cash and credit card collection to the auditors on timely basis.
- Verify the accuracy of invoices and other accounting documents and records.
- Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable).
Your Profile:
- Bachelor’s Degree in Finance or Accounting.
- Clear communicator and a team player.
- Possess UAE Family Book.